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EBD Meetings Import

Please be warned that we found an issue where some companies/attendees that are existing in your Inova application may not be found in the type ahead, leading to the creation of duplicates (this will be corrected in the near future).
Please contact your Inova Customer Success Manager to know how best to handle the import.
Thank you.

Since September 2018, EBD Group is using its new version of partneringONE to manage meetings at their conferences.
We have updated the EBD Meeting Import capability accordingly, improving its look and feel while also ensuring that it continues to work with this new partneringONE.

This article will explain how it works now and give you some tips and tricks to save time during and after the conference.

How it works?

You can now quickly and easily import all your EBD meetings into your Inova Application in a few steps.

Export EBD data

The first step is to retrieve the data via an export from partneringONE.

Partnering_One.png

Create a new conference

Then, go to your Inova application and create a new conference.

Conference.png

Import EBD data

Once the conference created, go to the "Meetings" tab and click on the "Import meetings" button.

Meetings_Portlet.png

If the "Import meetings" button is not visible, press Ctrl + F5 to force a cache refresh.
If the button is still not visible after this, please contact your Customer Success Manager.

Then you just have to upload (or drag and drop) the Excel file previously exported from partneringONE.

Upload.png

The Excel file will be analyzed in seconds and you will then be asked to choose which meetings you want to import.

Import_Meetings.png

  1. The Excel file exported from partneringONE.
  2. Total number of meetings ready to be imported into your Inova application.
Even if your Excel file includes all the meetings (i.e. including those that are "Requested", "Declined" or "Canceled"), only "Scheduled" and "Rescheduled" meetings will be proposed for the import into Inova.
  1. People from your company who attend meetings but who are not yet a contact in your Inova application.
    If you click on "Map contacts", the attendees will be automatically created as internal contacts in you Inova application.
    However, the email address will not be filled in because it does not exist in the EBD export file.
  2. Choose to import some or all of the meetings from your company.

Best practices

If you are going to attend one of the EBD group conferences soon, here are some tips and tricks to save time.

Save your meeting notes right after the conference

  1. Export all your meetings from partneringONE the day before the conference.
  2. Filter the Excel file to keep only the scheduled meetings you will attend.
  3. During your meetings, take notes in the "Message stream" column of the Excel file.
    • If you want to import the messages exchanged in partneringONE, write your notes before the messages (press Alt + Enter to start a new line in the cell).
    • If you do not need to import messages, you can simply replace them with your notes.
  4. After the conference, import all your EBD meetings and notes into your Inova Application via the Excel file.
    Your notes will be added in the "Description" field of your meeting in your Inova application.
Please note that :
  • If you upload the Excel file again, the meetings will be updated in your Inova application with the new data from the Excel file.
  • If in your Excel file you have modified the list of participating companies, know that a new meeting will be created in your Inova application.

Organize your conference follow-ups efficiently

Once you have imported your meetings, you can prioritize them by defining the outcome of the discussion.
By doing so, you can easily plan your follow-up efforts according to the level of interest of the potential partner.

Outcome.png

Using the “Edit Page” button, you can also easily transform your meeting list into an editable format. You will be able to type up your notes and define all the follow-up actions on one page!

Edit_Page.png

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